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What is a day of coordinator?

A day-of wedding coordinator — also known as a wedding day coordinator, a day-of wedding planner, or simply a wedding coordinator — is a couple’s best friend on their wedding day. While the couple prepares for, and enjoys, the day, it’s the coordinator’s role to make sure everything goes according to plan. They focus on everything from making sure everyone is seated and ready for the ceremony to ensuring that specialized meals are served to the correct people. Every small detail is within the coordinator’s purview. Put simply: They’re the on-site authority making sure that everything goes off without a hitch.

What is the difference between a day-of wedding coordinator and a full-service wedding planner?

Wedding planners generally help with all of the planning and coordinating leading up to the day of the wedding. Full-service planners are with couples from the start and usually take on the day-of coordinator role once the day arrives. A day-of coordinator, however, is usually more specialized in that they assist on the execution of the wedding. This service is often for couples who have planned the wedding themselves and need someone to take the lead once the day gets close.

What do I get when I hire you?

You will receive unlimited contact with me from the day that you book me, a customized timeline that we will make sure to stay on track with to ensure your big day is perfect and exactly how you envisioned it, rehearsal dinner help if added to your collection, and my services at your wedding, for the entire day! I will be with you from beginning to end.


Day-of wedding coordinators handle the unexpected.

Planners and couples alike do their best to make sure everything is ready for the wedding day. But even the best laid plans can go awry. Experienced coordinators are experts in handling situations that can be uncomfortable or out of anyone’s control. They’re well versed in making sure that each issue is handled discreetly and quickly so that couples aren’t even aware of it. For example, if there are crashers at the wedding, the coordinator will ask them to leave. If traffic prevents the live music from arriving on time, the coordinator will find a solution. If the father of the bride is missing before the father-daughter dance, the coordinator will find them. And so on.

Coordinators coordinate with your vendors.

A day-of wedding coordinator has many jobs, both leading up to and during the big day. One of their most important functions is coordinating with vendors. Coordinators typically meet with vendors before the wedding to make sure they’re aware of scheduling. They work with the caterer to make sure that they arrive on time and have time to set up. They make sure that any special dietary requirements are met and that meals, dessert bars, and any special food stations are set up and ready by the time everyone arrives.

Beyond helping with catering, a wedding coordinator is constantly behind the scenes working with the venue, florist, decor team, and other staff members. They make sure the tables are set according to the couple’s instructions, ensure that the officiant is on time and the ceremony starts when it’s supposed to, and that all vendors are ready. They can even work with the photographer to make sure that the couple gets the wedding photos they want.

Wedding coordinators help conduct the rehearsal.

Aside from the day of the wedding, a coordinator also usually assists with the rehearsal, too. Coordinators make sure everyone is on the same page and knows where they need to be and when they need to be there. From the processional to the recessional, the coordinator lets the wedding party and family members know what is happening and the order it is happening in. They also work with the officiant to make sure that any and all religious parts of the ceremony are respected.

Coordinators stick to the vision.

Day-of wedding coordinators generally begin working with a couple about a month in advance. This gives them time to confirm everything with the vendors, work on the detailed schedule, timing, and floor plan, and most importantly, learn the vision the couple has for their wedding.

Weddings are extremely personal for each couple. It’s the coordinator’s job to make sure that the couple gets exactly what they want and have paid for. This includes making sure all decorations are in line with the vision and that the aesthetic is correct. For example, if the couple is going for a minimalist wedding, a coordinator’s task may be to make sure that everything brought into the space adheres to that. While the coordinator isn’t generally involved in the development of the vision, they are well versed in making sure that everything is in its proper place at the right time.

Day-of wedding coordinators make sure the wedding stays on track.

One of a coordinator’s most important jobs is to parse through the details, and the timing of those details. They go through every part of the event, making sure there’s enough time for every portion and that all vendors, wedding party members, and family members are informed of that schedule. They create, own, and modify the schedule as needed, as well as make sure that it’s flexible enough to respond to any needed changes. Doing this means that the wedding will move forward at the pace the couple set and that all of the activities involved in the event happen and are enjoyed by all.


Collection 1


12 hours of coordinating on wedding day

Customized timeline

Physical rehearsal dinner and practice coordination

Unlimited contact with coordinator

Collection 2


9 hours of coordinating

Customized timeline

Rehearsal dinner/rehearsal coordination via Zoom

Unlimited contact with coordinator

Collection 3


6 hours of coordinating

Customized timeline

Unlimited contact with coordinator

Get in Touch

Include any questions you may have, anything you would like to add to a collection and what collection you are interested in having for your big day in the message box.